Position Summary

The Project Coordinator is responsible for assisting internal managers with the coordination of resources, equipment, meetings, and information.  This position works closely with Pavlov Media Engineering, Sales, Project Management, Finance and Legal Staff and will report to the Manager of Sales Analytics.

Primary Responsibilities:

• Manage and track progress on tasks assigned to the Project Coordination team
• Update project tracking spreadsheet
• Ensure all Master Service Orders are complete and disseminated to the internal stakeholders
• Participate in new project development in all stages from initiation, planning and requirements gathering through execution and closure
• Review, track and process pay apps along with related documents
• Ensure all pay apps are processed on time
• Assist Project Managers with tracking and reporting on project performance as requested
• Assist Engineering team with organizing and documenting signed estimates
• Find missing time entries and correct timecards for supervisor approval in the engineering, construction and NOC departments
• File financial and legal documents in an organized method for future reference
• Capture all project deliverables in Odoo ERP software
• Process Docusign used for legal and project documents
• Produce reports as directed
• Coordinate multiple project components between all related functional areas
• Complete general updates in various systems to ensure the information used to calculate projected regulatory or business unit performance is accurate
• Execute other duties as needed

Desired Skills

• High level communication skills
• Time management, prioritizing and multi-tasking abilities
• Analytical and problem solving skills
• Forward planning and organizational skills

Based in corporate office in Champaign.